Entering Refund Data in BEACON

The Refund page is enabled whenever you select a Yes answer to the Refund question in the Income and Asset Q and A Navigator.

The following asset types are considered refund assets:

  • earned income credit (EIC)
  • federal income tax; and
  • state income tax

Reminder: The two icons at the top right-hand corner of this page are for Verification on the Fly and Case Notes. The icon at the bottom right hand corner of this page is for the Case History.

The Verification on the Fly Icon is available on all workflow pages. Click on the Verification on the Fly icon to enable it (a blue check mark will appear). You will be able to verify any new or changed item on this page without leaving the page. To turn off the Verification on the Fly, click on the icon again (the blue check mark will no longer appear). If the Verification on the Fly icon is not enabled you will have to visit the Verification tab to record receipt of a verification.

The Case Notes icon is available on all the workflow pages. The Case Notes icon can be used to make notes, concerning the page, actions taken or actions to be taken, for anyone visiting the page.; however, the Case Notes can only be viewed on the Narrative tab and not on the page itself.

The History icon is available on all the workflow pages. The History icon displays a historical record of past EBC transactions and the date entered, from most recent action to the first application.

Add a New Refund Record

  1. open the Refunds page
  2. select a client from the Members List (BEACON defaults to grantee)
  3. for Type, select the refund asset type from the dropdown list:
    1. Earned Income Credit
    2. Federal Income Tax
    3. State Income Tax
  4. for Amount, enter the dollar amount of the refund

    1. Important: BEACON adds a decimal point only for whole dollar amounts (if $40 is entered, BEACON adds the decimal point and the amount will show as $40.00). You will need to add a decimal point when entering the value of financial holding that is not a whole dollar amount. ExampleExampleIf a value of $40.50 is entered in BEACON as 4050, BEACON will add a decimal point and make the amount $4050.00.  You will need to insert a decimal point manually ($40 + decimal point + 50) to capture the correct amount of $40.50. 

  5. for Retained EIC Amount, if the transferred asset Type was Earned Income Credit, you must enter the retained earned income amount
  6. click the Calculate button to calculate and display the Countable Amounts
  7. to save the record to the select list, click Save
  8. click Next to save your entries or changes and go to the next page in the workflow, or
  9. click Finish to save your entries or changes and to exit the page and the workflow

Related Topics

Changing Refund Data

Last Update: March 15, 2012