Matches - Job Aid

A job aid on the Program Integrity checklist is available on DTA Online under Training. The title is: Job Aid: Program Integrity (PI) Checklist - Phase 2.

The following is a chart, a portion of which is included in the Job Aid, summarizing matches and procedures. The chart includes links to Operations Memos that detail procedures and requirements for processing the matches.

Processed by Dept. Representative (Case Manager)

Match Description Frequency Verified upon receipt? BEACON will automatically disposition? Will AR/IR cases be affected in between recertification Ops Memo
RMV Identity Match (Photo EBT) Searches the Registry of Motor Vehicles (RMV) for Massachusetts driver’s license or identification data for all household members age 16 and over. Real-time Matches that appear here require case manager review and verification if appropriate. No, a case manager must disposition RMV Identity Matches. NO

2014-11A

2014-36
RMV Match (Vehicle Assets/Residency) Searches the Registry of Motor Vehicles (RMV) for vehicles registered to DTA clients. Every month YES No, a case manager must disposition RMV Vehicle information in accordance with program rules (not countable for SNAP or EA) YES

2014-39

2014-36
DUA Match Matches records DTA clients who are receiving Unemployment compensation income. Monthly YES No, a case manager must disposition the match. YES, the case will be recalculated and could potentially close.

2014-36
SSN Verification Checks with the Social Security Administration (SSA) to see if the Social Security number, the name, and Date of Birth in the SSA database match the information in the DTA database. Daily Discrepant matches that appear here require review and verification. Yes, BEACON will send a match verification notice, and automatically close the case for failure to provide verifications if client does not return. YES

2014 12A

2014-24

2014-36
The Work Number Searches the Work Number’s database for employment information for all household members age 16 and over. Provides express service for supervisors, as needed. Real-time NO No, a case manager must disposition the match. NO

2013-22

2013-33

2014-36
DOR Wage Match Indicates that the household member has continued employment with an employer that has not previously been reported to BEACON. Quarterly No No, a case manager must disposition the match however, BEACON will send a DOR Employment Verification Notice and if the verification is not returned the case will be automatically closed. No NA

Processed Automatically or by FIDM

Match Description Frequency Verified upon receipt? BEACON will automatically disposition? Will AR/IR cases be affected in between recertification Ops
Memo
DOR Wage / Earned Income Match ndicates that the household member has continued employment with an employer that has previously been reported to BEACON. Monthly NO Yes, BEACON will send a match verification notice, and automatically close the case for failure to provide verifications if client does not return. NO

2014-24

2014-36
DOR New Hire Indicates that the household member has new employment. Bi-Weekly NO Yes, BEACON will send a match verification notice, and automatically close the case for failure to provide verifications if client does not return. NO

2014-24

2014-36
DOR Bank Match Checks with the DOR for the amount of money DTA clients have in their Bank accounts. Monthly NO No, FIDM will disposition and close case if appropriate. A case manager may disposition if the FIDM has not done so yet. NO

2014-36
PARIS Interstate Data Match Identifies any clients in Massachusetts who are or were receiving assistance at the same time in another state.
Quarterly		 Quarterly NO No, FIDM will investigate. NO

2014-21A

2014-36
FNS EDRS Match Checks records of SNAP clients who have been disqualified for Intentional Program Violations throughout the country. Monthly NO No, FIDM will investigate and resolve. Meanwhile, a case manager must continue to process the case. NO

2013-36

2013-39A
DCF Placement Match  Checks records of DTA clients with DCF children in placements. Monthly YES Yes, BEACON will automatically recalculate client’s benefit(s) or close the case(s), whichever is appropriate, YES, the case will be recalculated and could potentially close.

2010-01

2014-36
DOR Child Support Match Checks records of DTA clients with DOR child support match. Monthly YES NO, FIDM unit will process it. NO

2014-36
County Prison Match Inbound files from RI, Hampden, Plymouth and Berkshire County Prisons containing county incarceration data. Monthly YES Automatic case maintenance takes place according to the policy, except when no exact match can be made, the FIDM unit will then  investigate further. NO

2013-27

2014-36
Death Match (SSA) SSA sends a file of all deceased persons nationwide Daily NO No, FIDM verifies match information through secondary verification NO

2013-27

2014-36
Death Match (Dept. of Commerce) Department of Commerce sends a file of all deceased persons nationwide Weekly NO No, FIDM verifies match information through secondary verification NO

2013-27

2014-36
Death Match (DPH) DTA receives a data file from DPH with data of all deaths for the previous month. Monthly YES Yes, automatic case recalculation and closure. YES

2013-27

2014-36
Department of Corrections Match DTA receives data regarding those incarcerated in MA (30 days or more) from the Dept. of Corrections for matching purposes Monthly YES Yes, BEACON will automatically recalculate client’s benefit(s) or close the case(s), whichever is appropriate, YES

2013-27

2014-36
Department of Youth Services (DYS) Match DTA receives a file from DYS to obtain data of currently placed juvenile children with DYS. Bi-weekly YES Automatic case maintenance takes place according to the policy, except when no exact match can be made, the FIDM unit will then investigate further. YES

2013-36

2014-36
Lottery Match DTA sends a data file of certain clients to the MA Lottery Commission. MLC returns a response with matched data of lottery winners. Monthly YES Automatic case maintenance takes place according to the policy, except when no exact match can be made, the FIDM unit will then investigate further. YES

2013-27

2014-36
New York Interstate Match
(for dependents)		 DTA matches with the New York State Office of Temporary and Disability Assistance (OTDA) in order to prevent instances of duplicate assistance. Monthly YES Yes, The match will result in automatic case closures and maintenance. YES

2014-21

2014-36
Out-of-State EBT Usage Match DTA monitors clients’ out-of-state EBT usage (both POS and ATM withdrawals). Real-time NO No, FIDM will disposition and allow the case to automatically close, if appropriate. A case manager may disposition if the FIDM has not done so yet. NO

2013-34
PARIS Veterans Match ACF’s Public Assistance Reporting Information System Match returns records on DTA clients receiving Veteran’s benefits Quarterly NO No, the FIDM unit must obtain verification from the client regarding benefits received prior to taking action on the case. NO

2014-36
Parole Violators Match Criminal Justice Information Service (CJIS) returns Parole Board Information on DTA clients who are Parole Violators Monthly NO No, DTA Fraud Investigations and Data Matching Division verifies match information with the Parole board. NO

2013-37

2014-36
Prisoner Verification Match The SSA returns a file of SSNs of incarcerated that are matched with BEACON data to determine if the clients are enrolled in an active program. Monthly NO No, the FIDM unit must obtain verification of the incarceration dates prior to taking action on the case. NO

2013-37

2014-36
Sex Offender Registry Board (SORB) Matches with clients age 13 or older who may not be registered as required with SORB. Weekly NO No. The FIDM unit must obtain verification of the registration. FIDM will recalculate client’s benefit(s) or close the case(s), whichever is appropriate. NO

NA
Warrant Match CJIS returns records of Outstanding Warrant Data on DTA clients.  Monthly NO No, the FIDM unit must obtain verification of the warrant release from the client prior to taking action on the case. NO

2014-36

Last Update: March 24, 2026